Download PDF
Cincinnati Public Schools: Modernization Program Accelerates with Advanced Building Maintenance
Technology Category
- Functional Applications - Enterprise Asset Management Systems (EAM)
- Functional Applications - Fleet Management Systems (FMS)
- Functional Applications - Remote Monitoring & Control Systems
Applicable Industries
- Education
Applicable Functions
- Facility Management
- Maintenance
Use Cases
- Building Automation & Control
- Fleet Management
- Predictive Maintenance
Services
- Software Design & Engineering Services
- System Integration
The Challenge
Cincinnati Public Schools (CPS) embarked on a major initiative to upgrade its educational facilities, aiming to turn them into modern 21st-century learning environments. This involved tearing down outmoded and underutilized schools, constructing new buildings, and renovating older, architecturally significant buildings. The district's $985 million Facilities Master Plan aimed to achieve both educational and operational goals for students and taxpayers. However, to sustain this investment over time, CPS needed to ensure compliance with the Ohio School Facilities Commission's detailed requirements. This included submitting a maintenance plan to receive funding for ongoing maintenance and transitioning from centralized, manual work-order processing to a distributed, self-service Web-based system.
About The Customer
Cincinnati Public Schools (CPS) is Ohio’s third-largest public school district, encompassing approximately 70 schools spread across a 90-square-mile area. The district embarked on a significant modernization initiative starting in 2002, aiming to upgrade its educational facilities into modern 21st-century learning environments. This initiative included tearing down outmoded and underutilized schools, constructing new buildings, and renovating older, architecturally significant buildings. The district's $985 million Facilities Master Plan was designed to achieve both educational and operational goals for Cincinnati’s students and taxpayers. CPS collaborates with the Ohio School Facilities Commission to fund these renovations and new constructions, ensuring compliance with state requirements.
The Solution
To address the challenges, CPS implemented ARCHIBUS’s Building Operations Management, Space Management, and Furniture & Equipment Management applications. These applications were designed to align CPS’ maintenance and asset tracking procedures with the state’s detailed requirements. CPS worked with ARCHIBUS Business Partner in4mation to collect details about the schools’ real estate, plant, and equipment inventory for submission through the Ohio School Facilities Commission’s (OSFC) website. The commission then generated reports on the schools’ assets and prescribed preventive maintenance procedures. This information was used to develop an ongoing maintenance and capital replacement budget for each new school. Additionally, CPS transitioned from centralized, manual work-order processing to a distributed, self-service Web-based system using a custom Web interface solution called iFM. This system allowed CPS employees to input and monitor maintenance requests, significantly reducing the time to initiate action and increasing order accuracy. The new work orders were automatically linked to floor plans for better visualization.
Operational Impact
Quantitative Benefit
Related Case Studies.
Case Study
IoT platform Enables Safety Solutions for U.S. School Districts
Designed to alert drivers when schoolchildren are present, especially in low-visibility conditions, school-zone flasher signals are typically updated manually at each school. The switching is based on the school calendar and manually changed when an unexpected early dismissal occurs, as in the case of a weather-event altering the normal schedule. The process to reprogram the flashers requires a significant effort by school district personnel to implement due to the large number of warning flashers installed across an entire school district.
Case Study
Revolutionizing Medical Training in India: GSL Smart Lab and the LAP Mentor
The GSL SMART Lab, a collective effort of the GSL College of Medicine and the GSL College of Nursing and Health Science, was facing a challenge in providing superior training to healthcare professionals. As clinical medicine was becoming more focused on patient safety and quality of care, the need for medical simulation to bridge the educational gap between the classroom and the clinical environment was becoming increasingly apparent. Dr. Sandeep Ganni, the director of the GSL SMART Lab, envisioned a world-class surgical and medical training center where physicians and healthcare professionals could learn skills through simulation training. He was looking for different simulators for different specialties to provide both basic and advanced simulation training. For laparoscopic surgery, he was interested in a high fidelity simulator that could provide basic surgical and suturing skills training for international accreditation as well as specific hands-on training in complex laparoscopic procedures for practicing physicians in India.
Case Study
Implementing Robotic Surgery Training Simulator for Enhanced Surgical Proficiency
Fundacio Puigvert, a leading European medical center specializing in Urology, Nephrology, and Andrology, faced a significant challenge in training its surgical residents. The institution recognized the need for a more standardized and comprehensive training curriculum, particularly in the area of robotic surgery. The challenge was underscored by two independent studies showing that less than 5% of residents in Italian and German residency programs could perform major or complex procedures by the end of their residency. The institution sought to establish a virtual reality simulation lab that would include endourological, laparoscopic, and robotic platforms. However, they needed a simulator that could replicate both the hardware and software of the robotic Da Vinci console used in the operating room, without being connected to the actual physical console. They also required a system that could provide both basic and advanced simulation training, and a metrics system to assess the proficiency of the trainees before they performed surgical procedures in the operating theater.
Case Study
Edinburgh Napier University streamlines long-distance learning with Cisco WebEX
• Geographically dispersed campus made in-person meetings costly and inconvenient.• Distance-learning programs in Malaysia, India, and China required dependable, user-friendly online tools to maximize interaction in collaborative workspaces.• Virtual learning environment required a separate sign-in process, resulting in a significant administrative burden for IT staff and limited adoption of collaboration technology.
Case Study
8x increased productivity with VKS
Before VKS, a teacher would spend a lot of time showing a group of 22 students how to build a set of stairs within a semester of 120 hours. Along with not leaving the teacher much time to provide one-on-one support for each student to properly learn carpentry, it also left a considerable amount of room for error. Key information would be misinterpreted or lost as the class was taught in the typical show-and-tell way.
Case Study
Scalable IoT Empowering GreenFlex's Sustainable Growth
GreenFlex, a company that supports sustainable development, decarbonization, and energy efficiency, faced several challenges in its quest to expand its business. The company needed to deploy a robust and sustainable IoT technology to support its growth. It was crucial for them to monitor and control devices at customer sites in a safe and reliable manner. They also needed to integrate devices across a range of communication protocols and gather and act on data to meet efficiency targets. GreenFlex had previously built IoT capabilities into its digital platform, GreenFlexIQ, to monitor and manage customer sites remotely. However, they soon realized that they needed a new platform to support their ambitions. They needed a platform that could scale to connect more devices for production management and make it easier for the operations team to manage devices in the field.
