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EPG Streamlines Invoice Verification with DocuWare Cloud
Technology Category
- Infrastructure as a Service (IaaS) - Cloud Computing
- Functional Applications - Enterprise Resource Planning Systems (ERP)
- Functional Applications - Warehouse Management Systems (WMS)
Applicable Industries
- Software
Applicable Functions
- Procurement
Use Cases
- Inventory Management
- Supply Chain Visibility
Services
- Cloud Planning, Design & Implementation Services
- System Integration
The Challenge
EPG, a global company specializing in supply chain management, was facing challenges with its invoice verification process. With offices in different locations, the process had become time-consuming, especially due to some analog components still in use. The company was using SAP as its ERP software and DocuWare for process and document management. However, the existing system was not efficient enough, leading to delays in invoice approval that could take up to two weeks. The company needed a solution that could streamline the process and improve service to its suppliers.
About The Customer
The Ehrhardt + Partner Group (EPG) is a leading name in the world of warehouse management and logistics, providing excellent supply chain management solutions. The company is headquartered in Germany and operates in 23 locations worldwide, including Europe, the USA, Japan, and Australia. EPG's software is used by 1,600 companies, and the group has grown to over 900 employees. The company's product portfolio is centered around its Warehouse Management System. EPG's network uses SAP as its ERP software, while DocuWare is used for process and document management.
The Solution
EPG implemented DocuWare Cloud to automate its workflow for incoming invoices. Invoices are sent directly from the supplier by email to a specific address or scanned if mailed. They are then sent to a DocuWare tray, where relevant data fields are retrieved using automatic indexing. Preapproved and select employees in Administration then check whether the index fields are filled in correctly and approve the content of an invoice. For invoices below a threshold of 1000 euros, they are sent directly to the Accounting Department. For higher amounts, the invoice goes through Controlling. Once Accounting has finally approved the invoice, the posting data is sent to the SAP system. Fields in SAP are pre-filled with help from DocuWare indexing. The interface to the SAP system was developed by DocuWare Partners, ensuring that DocuWare’s index fields are perfectly “mapped” in SAP Accounting.
Operational Impact
Quantitative Benefit
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