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GOETTFERT Material Test Equipment
Technology Category
- Application Infrastructure & Middleware - Data Exchange & Integration
- Application Infrastructure & Middleware - Database Management & Storage
- Functional Applications - Enterprise Resource Planning Systems (ERP)
Applicable Industries
- Equipment & Machinery
Applicable Functions
- Business Operation
- Procurement
- Sales & Marketing
Use Cases
- Demand Planning & Forecasting
- Inventory Management
- Supply Chain Visibility
Services
- Software Design & Engineering Services
- System Integration
The Challenge
GOETTFERT, a leading manufacturer of rheological testing equipment for the plastics and rubber industry, was facing challenges with its document management. The company had to deal with a large number of documents such as email, paper documents, drawings, telephone notes, customer correspondence, orders, proposals, order confirmations, shipping slips, and invoices. These documents needed to be assembled, shared, and stored, which was a time-consuming process. The company was looking for a solution to reduce the time and effort spent on document management and improve efficiency.
About The Customer
GOETTFERT is a machinery company based in Buchen, Germany, with subsidiaries in China and the US. The company is one of the leading manufacturers of rheological testing equipment for the plastics and rubber industry. GOETTFERT offers a wide product portfolio with various specifications for diverse applications, tailored to the specific needs of customers. The company focuses on the newest technologies and precision, as well as efficient internal administrative processes. To enhance its SAP ERP system, the company deployed a document management solution by DocuWare.
The Solution
GOETTFERT implemented DocuWare, a document management solution, to enhance its SAP ERP system. The solution was first implemented as a parallel system during the test stage and went live in production mode in January 2014. The company moved completely away from paper-based filing. DocuWare is integrated with SAP via a certified interface VGCS Content and Dataserver. All accounting records sent to either vendors or customers are automatically stored from the ERP System into the central document repository and are then indexed using the SAP data. In addition, all email relevant for order processing is archived with the certified TOBIT interface. A barcode label is assigned to each incoming invoice in the mail room. Then the document gets scanned, stored into the electronic file cabinet and forwarded to the respective department for approval. This launches a workflow: the invoice appears in the electronic inbox of the department head who checks the invoice and places an electronic stamp on it. This stamping automatically sends the invoice to the purchasing department where further verification happens. After the final approval, the invoice is returned to the accounting department which ultimately initiates the payment.
Operational Impact
Quantitative Benefit
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