How The State of Utah Fleet Division Takes Action to Reduce Fuel Usage and Carbon Emissions

• Functional Applications - Fleet Management Systems (FMS)

• Logistics & Transportation

• Energy Management System
• Fleet Management

• Data Science Services
• System Integration

In 2006, the State of Utah set an ambitious goal of increasing the state’s overall energy efficiency by 20% by the year 2015. This goal had dramatic implications for all the state agencies, especially its major energy consumers; the Division of Fleet Operations. Fleet Operations is charged with handling State vehicle acquisition, repair, preventive maintenance, surplus, and fueling for those vehicles, as well as offering a daily rental option for state employees needing to complete official state business. Fleet Operations provides support for over sixty agencies including the Department of Transportation, Department of Corrections, the National Guard and all of Utah’s state universities and colleges, totaling some 7,500 vehicles. In 2007, the Utah State Legislature passed House Bill 110 titled “State Fleet Efficiency Requirements” which covers a three-fold objective from the Governor and Legislature: Reduce fleet costs or increase energy efficiency, Improve air quality in Utah by decreasing the carbon output from the state vehicles, Contribute to a general decreased United States dependency on foreign oil.

The State of Utah is blessed with an abundance of natural resources including coal, minerals and oil, and understands the vital importance of resource management. The state’s leadership aims to lead the nation in the development of both traditional and renewable energy. Additionally, the state recognizes that energy efficiency and conservation are critical components of the state’s overall energy priorities. The Division of Fleet Operations is a major energy consumer in the state, charged with handling State vehicle acquisition, repair, preventive maintenance, surplus, and fueling for those vehicles, as well as offering a daily rental option for state employees needing to complete official state business. Fleet Operations provides support for over sixty agencies including the Department of Transportation, Department of Corrections, the National Guard and all of Utah’s state universities and colleges, totaling some 7,500 vehicles.

The State of Utah has been a customer of AssetWorks (formerly MAXIMUS) for ten years, using the FleetFocus asset and maintenance management software application to manage its entire fleet of vehicles and equipment state wide. FleetFocus is the comprehensive maintenance management system that tracks all functions related to the maintenance of vehicle equipment, including repair and preventive maintenance (PM), work orders, parts inventory and procurement, motor pool and tracking all operating expenses such as fuel and oil, and billing for equipment usage. The state fleet in Utah uses FleetFocus to track and store all fleet data, whether the vehicle is maintained by one of the many state maintenance facilities or by an outsourced garage. This has allowed Fleet Operations to maintain easy access to vast amounts of historical data about their fleet. Using FleetFocus’ extensive reporting capabilities, assistant Fleet Manager Scott Bingham studied fleet costs dating back to 2004 including depreciation, maintenance costs, repair costs and warranty coverage. This study revealed that the state could reduce fleet costs through an extension of the vehicle’s life cycle. This is expected to result in an annual savings of $1.8 million.

• The State of Utah has been able to report positive results from their efforts starting in 2007.
• Fleet Operations has been able to report outstanding results from this initiative.
• Utah’s goal to increase energy efficiency by 20% is about more than just saving money; it is about a positive impact on the environment.

• Total number of miles driven by the fleet decreased by nearly 3.5%
• The total amount of fuel required by the fleet decreased by almost 3%
• CO2 reduction of 3,700 metric tons, equal to 672 vehicles off the road