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Trimble > Case Studies > Illinois DOT's Transformation: Integrating Maintenance and Fleet Management Systems
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Illinois DOT's Transformation: Integrating Maintenance and Fleet Management Systems

Technology Category
  • Functional Applications - Computerized Maintenance Management Systems (CMMS)
  • Functional Applications - Fleet Management Systems (FMS)
Applicable Industries
  • Transportation
Applicable Functions
  • Logistics & Transportation
  • Maintenance
Use Cases
  • Driver Performance Monitoring
  • Fleet Management
Services
  • System Integration
The Challenge
The Illinois Department of Transportation (IDOT) was grappling with an outdated, in-house developed maintenance management system that was conceived in the late 1980s. While it was a pioneering system at its inception, mirroring the advanced features of the 1989 Oldsmobile Toronado Trofeo, it had become a bottleneck for the agency three decades later. The system was sluggish, had limited interfacing capabilities, and lacked robust reporting features. The agency was also burdened with numerous spreadsheets and manual paperwork required for job completion. The outdated system was not only holding back the agency's efficiency but also its ability to innovate and streamline its operations.
About The Customer
The Illinois Department of Transportation (IDOT) is a state agency responsible for the construction, regulation, and maintenance of transportation assets in the state of Illinois. It oversees the operations of highways, airports, public transit, and railroads. IDOT is committed to innovation and efficiency in managing its vast array of assets and operations. The agency is constantly seeking ways to improve its processes, reduce costs, and deliver better services to the residents of Illinois. The integration of AgileAssets' maintenance and fleet management systems into its operations is a testament to IDOT's commitment to leveraging technology for improved efficiency and effectiveness.
The Solution
To overcome these challenges, IDOT replaced its legacy system with a fully integrated version of AgileAssets' maintenance and fleet management systems, namely Maintenance Manager™ and Fleet & Equipment Manager™. This new software forms the backbone of IDOT's Asset Management Program (AMP), a state-of-the-art system that manages roadway and fleet assets while supporting IDOT’s unique business processes. The system includes a financial operations feature for managing account balances and a new contracts and materials management feature for managing snow and ice removal. IDOT also requested a highly customized module from AgileAssets to manage its complex labor and labor union contracts and pay rate calculations. This labor-management component interfaces with IDOT’s existing pavement and structures management systems, providing innovative ways to streamline operations management for these assets.
Operational Impact
  • The implementation of the new system has brought about significant operational improvements for IDOT. The agency is now able to manage its complex workflows more efficiently, thanks to the system's support for IDOT’s unique business processes. The financial operations feature has streamlined the management of account balances, while the contracts and materials management feature has improved the management of snow and ice removal. The labor-management component has revolutionized IDOT’s labor-management workflows, providing groundbreaking ways to streamline operations management for these assets. Furthermore, the system's ability to interface with third-party systems has opened up new possibilities for future integrations, enhancing IDOT's operational flexibility and adaptability.
Quantitative Benefit
  • The new system is AgileAssets-hosted, resulting in cost savings as IDOT does not need to invest in additional IT infrastructure and personnel.
  • The system provides unlimited and on-demand reporting capabilities, enabling IDOT to generate robust maintenance and labor records.
  • The system's ability to interface with third-party systems allows IDOT to plan future integrations, such as linking to fueling and AVL systems.

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