Download PDF
Liftasud's Journey to Becoming a Paperless Company with DocuWare Cloud
Technology Category
- Infrastructure as a Service (IaaS) - Cloud Computing
Applicable Industries
- Electronics
Applicable Functions
- Procurement
- Sales & Marketing
Use Cases
- Digital Thread
- Inventory Management
Services
- Cloud Planning, Design & Implementation Services
The Challenge
Liftasud, a company specializing in the distribution and installation of heating, ventilating, and air conditioning systems, embarked on a digital transformation journey in 2018. The company aimed to become completely paperless and digitize all documents across all departments, including sales, accounting, purchasing, administration, and distribution. The project involved digitizing various types of documents such as customer and supplier invoices, quotations, customer inquiries and orders, invoice-related documents, contracts, and applications for vehicle registrations. The challenge was to implement a solution that could handle the digitization process efficiently and integrate seamlessly with their existing Sage X3 ERP system.
About The Customer
Liftasud is a company that specializes in the distribution and installation of heating, ventilating, and air conditioning systems. The company was founded over 30 years ago and has 70 employees and seven branches across France. Liftasud has been engaged in digital transformation since 2018, with the goal of becoming a completely paperless company. This involves reducing paper in all departments and optimizing processes in sales, accounting, purchasing, administration, and distribution. The company is a pioneer in this field, with its Managing Director Julien Brunel stating that DocuWare's solution was fully operational during the Corona virus pandemic, allowing their teams to work from home without interruption.
The Solution
Liftasud chose DocuWare Cloud for its digital transformation project due to its high flexibility and various integration options, especially with the Sage X3 ERP system. After a pilot phase with four users, the entire workforce started using DocuWare, and the solution was quickly adopted. The solution enabled the scanning of paper documents, digital processing, import into Sage X3, validation as part of digital workflows, and signing delivery notes on tablets. The intelligent indexing feature, the lists that replaced the old paper filing systems, and the smooth synchronization with the Sage X3 ERP system were particularly well received. More than 650,000 documents have already been digitized and archived.
Operational Impact
Quantitative Benefit
Related Case Studies.
Case Study
Remote Temperature Monitoring of Perishable Goods Saves Money
RMONI was facing temperature monitoring challenges in a cold chain business. A cold chain must be established and maintained to ensure goods have been properly refrigerated during every step of the process, making temperature monitoring a critical business function. Manual registration practice can be very costly, labor intensive and prone to mistakes.
Case Study
Cloud Solution for Energy Management Platform-Schneider Electric
Schneider Electric required a cloud solution for its energy management platform to manage high computational operations, which were essential for catering to client requirements. As the business involves storage and analysis of huge amounts of data, the company also needed a convenient and scalable storage solution to facilitate operations efficiently.
Case Study
Leveraging the IoT to Gain a Competitive Edge in International Competition
Many large manufacturers in and outside Japan are competing for larger market share in the same space, expecting a growing demand for projectors in the areas of entertainment, which requires glamor and strong visual performance as well as digital signage that can attract people’s attention. “It is becoming more and more difficult to differentiate ourselves with stand-alone hardware products,” says Kazuyuki Kitagawa, Director of Service & Support at Panasonic AVC Networks. “In order for Panasonic to grow market share and overall business, it is essential for us to develop solutions that deliver significant added value.” Panasonic believes projection failure and quality deterioration should never happen. This is what and has driven them to make their projectors IoT-enabled. More specifically, Panasonic has developed a system that collects data from projectors, visualizes detailed operational statuses, and predicts issues and address them before failure occurs. Their projectors are embedded with a variety of sensors that measure power supply, voltage, video input/ output signals, intake/exhaust air temperatures, cooling fan operations, and light bulb operating time. These sensors have been used to make the projector more intelligent, automatically suspending operation when the temperature rises excessively, and automatically switching light bulbs. Although this was a great first step, Panasonic projectors were still not equipped with any capability to send the data over a network.
