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Egnyte > Case Studies > MullenLowe's Adoption of Egnyte for Secure File Sharing and Collaboration
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MullenLowe's Adoption of Egnyte for Secure File Sharing and Collaboration

Applicable Industries
  • Life Sciences
  • Retail
Applicable Functions
  • Product Research & Development
  • Quality Assurance
Use Cases
  • Inventory Management
  • Tamper Detection
The Challenge
MullenLowe, a global marketing and communications firm, faced a significant challenge in securely sharing, editing, and producing large numbers of design files with a range of clients. The firm needed to ensure the confidentiality and protection of client intellectual property, allowing access only to authorized personnel. In their search for an enterprise-wide file solution, the IT team considered several options, including Box, Dropbox, Google Drive, and SharePoint. However, these platforms were either lacking in standard data protection and controls, too complex to manage, or posed a risk of exposing client data through public links. The firm needed a solution that would provide visibility into file usage, refined auditing on anomalous activity, permissions, and access across sites and users.
About The Customer
MullenLowe is a global marketing and communications firm with offices around the world, including headquarters in London and Boston. The firm works with some of the biggest brands in retail, life sciences, and entertainment. MullenLowe relies on Egnyte to support file sharing across its footprint of small international offices, its 1,200 person Boston HQ, and clients around the world. The firm's creative teams share, edit, and produce large numbers of design files with a range of clients, necessitating a robust and secure file sharing solution.
The Solution
MullenLowe chose Egnyte as its single source of content truth for the company’s designers. The implementation began in international offices and quickly spread to its Boston headquarters. In its London headquarters, MullenLowe moved 90 TB of data to Egnyte instead of purchasing a new storage area network (SAN). For larger creative work, the firm uses Egnyte’s Smart Cache to overcome potential in-office latency issues. Egnyte expanded the central IT department's visibility into file usage, providing refined auditing on anomalous activity, permissions, and access across sites and users. The platform has significantly improved the design team’s ability to access and share content, while providing IT with centralized control over external document sharing.
Operational Impact
  • Since the implementation of Egnyte, MullenLowe has seen significant improvements in its operations. The design team’s ability to access and share content has been greatly enhanced, while IT has gained centralized control over external document sharing. The platform's enhanced co-editing features for desktop clients working in Microsoft 365 have also improved team collaboration. The IT department conducts biannual reviews of the platform to validate its suitability and security capabilities, and they continue to choose Egnyte due to its centralized control and support for auditing. The platform has also saved the limited staff time and money, especially compared to alternatives that require a team of administrators to manage.
Quantitative Benefit
  • MullenLowe moved 90 TB of data to Egnyte, avoiding the cost of purchasing a new storage area network (SAN).
  • Egnyte serves as the single source of truth for most of the company’s users, enabling better auditing, automated reporting, and centralized visibility for IT.
  • The firm plans to use Egnyte's deep understanding of file usage across teams to further parse and analyze the data for reports on anomalous activity, permissions, and access across sites and users.

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