UNIVERSAL PEGASUS INTERNATIONAL Enhances Safety Culture and Bolsters Safety Training with Avetta

• Functional Applications - Enterprise Resource Planning Systems (ERP)
• Functional Applications - Remote Monitoring & Control Systems
• Platform as a Service (PaaS) - Connectivity Platforms

• Oil & Gas
• Professional Service

• Business Operation
• Procurement
• Quality Assurance

• Software Design & Engineering Services
• System Integration
• Training

UPI’s existing subcontractors were not at par with the accepted compliance standards and their credentials were not thoroughly verified. This left the company’s procurement team in a lot of doubt. Although UPI enjoyed a legacy of serving Oil and Gas clients for decades together, their internal prequalification processes were not foolproof, leading to increased man-hours and operational costs. After careful evaluation, the company discovered that it was not properly vetting its subcontractors. The existing process was largely paper-based and it mandated subcontractors to fill-out basic safety questions through a paper form. The pressure to comply with diverse compliance policies required UPI to stay constantly vigilant to the most stringent requirements in the industry. Additionally, a constant rise in operational costs was also a major concern as pricing was one of the determining factors behind the success or failure of a business proposal. Given this scenario, UPI required an overhaul in the supplier management function. Its leadership team realized that attempting to build their own solution to address these gaps would be an enormous job. After much discussions and careful evaluation of several vendor capabilities, UPI partnered with Avetta.

Universal Pegasus International (UPI) has gained a reputation since its formation in 1961 as the world’s foremost off-shore engineering and project management firm, known for its technical expertise in solving engineering problems for clients in the Oil and Gas industry. The company delivers world-class expertise, efficiency and value in project management, engineering and construction management for the energy industry focusing on safety, quality, and ethics in their practices. To remain competitive and drive its quality and safety goals, UPI wanted to enhance its vendor prequalification process, centralize prequalification, and employee safety training functions while cultivating a long-standing safety culture across the organization. The company needed a solution that would reduce its administrative burden and ensure accurate and consistent vetting of contractors and subcontractors.

Prior to Avetta coming onboard, UPI maintained contractor records manually, which meant that they spent more time on paperwork than on thinking and implementing ideas for business growth. With Avetta, suppliers were asked to complete a prequalification evaluation with information on safety records. With risk management at the center of Avetta’s solutions, it was ensured that contractors were qualified to safely perform the job for which they were hired. Avetta conducted online training programs for UPI contractors and helped them understand the nitty-gritties of risk management and safety at worksite. Several contractors participated in multiple training sessions, which helped reduce incident rates drastically. Avetta helped integrate its prequalification solution across the board for UPI, enabling information access for all their managers, which led to a very high quality vendor management system. With everything being managed from a single source application and the integration of the whole prequalification process into a single platform simplified UPI’s process of onboarding new contractors. New contractors were made to comply with stringent norms of safety, training, and evaluation – all done via Avetta’s advanced training tool which saw an increase in participation by 300%.

• Low overhead cost and increased profitability
• Increased accountability among subcontractors
• Improvement in UPI’s overall capability in a diversified range of services to clients

• 300% increase in contractor participation in training programs