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DocuWare > Case Studies > WeberHaus GmbH & Co. KG: House of Your Dreams
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WeberHaus GmbH & Co. KG: House of Your Dreams

Technology Category
  • Application Infrastructure & Middleware - Data Exchange & Integration
Applicable Industries
  • Construction & Infrastructure
Applicable Functions
  • Discrete Manufacturing
  • Procurement
Use Cases
  • Construction Management
  • Inventory Management
Services
  • Software Design & Engineering Services
  • System Integration
The Challenge
WeberHaus, a German manufacturer of prefabricated homes, creates custom houses for its customers. This process generates hundreds of documents for each construction project, which were previously archived in paper form and saved digitally on a network drive. With approximately 750 new construction projects every year, this resulted in at least around 2000 binders that needed to be passed from one department to another. The administrative effort and time that went into storing an increasing number of e-mail in the Windows drive and the complicated search for documents within the Windows file system were significant challenges. The goal was to develop a consistent storage system for any employee tied into the process, which would give them tamper-free storage of all project-related documents with the least amount of time and effort.
About The Customer
WeberHaus GmbH & Co. KG is a German manufacturer of prefabricated homes. The company's mission is to create dream houses that suit the very individual needs of customers looking for top quality. No house is like another at WeberHaus, as customers can express their wishes and vision for a dream home. After intensive conversations, they refine the individual parameters of each project. This traditional family business focuses on delivering top quality as well as resource-conserving materials. Since its founding over 55 years ago, the company has invested in research and development in this regards. Today, WeberHaus is at the forefront of environmentally-friendly and energy-saving construction.
The Solution
WeberHaus introduced the DocuWare document management system to support their construction projects, from planning to final execution. The system was first introduced in the Project Management department for a six-month test phase. After positive feedback, it was expanded to all departments that were part of the process. Today, up to 300 employees in Order Processing, Materials Management and Customer Service as well as the Controller and Construction Manager have been actively using the central document pool that was created. Various e-mail that are relevant to a project are selected by employees and stored directly out of Outlook right into DocuWare, as well as all Word and PowerPoint files. Even CAD plans can be automatically indexed during storage, eliminating manual entry errors.
Operational Impact
  • The central document pool has become a critical support for daily work.
  • Project managers can stay in constant with customers, who express their wishes and ideas during ongoing consultations.
  • Handy search features enable every authorized user to find the documents they need.
Quantitative Benefit
  • Reduced search times
  • Less paper and related tasks
  • More time for employees to put into customer relationships

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