Enhancing Bicoastal Collaboration with IoT: A Case Study on SlingShot Effect and Fireflies

• Aerospace
• Equipment & Machinery

• Time Sensitive Networking

SlingShot Effect, a company that builds affordable websites for businesses, was facing significant challenges in maintaining effective collaboration between team members located on the East and West coasts of the United States. The three-hour time difference, although seemingly minor, posed significant issues in coordinating meeting schedules and ensuring effective communication. Additionally, the company was struggling with incomplete meeting notes. As a lot of their work required detailed note-taking, missing out on crucial details during meetings was a significant problem. Even when they hired Virtual Assistants (VAs), the lack of context often led to the creation of non-actionable notes, further exacerbating the issue.

SlingShot Effect is a company that specializes in building affordable websites for businesses. The name of the company is inspired by the maneuver used in orbital mechanics and aerospace engineering to accelerate a spacecraft, similar to what the Crew of the Apollo 13 did on their way back to earth. The company's mission is to support businesses in accelerating their unique journey, recognizing that a business's online presence is a critical aspect of that acceleration. The company operates bicoastally, with key team members located on the East and West coasts of the United States.

The company turned to Fireflies, an IoT tool designed to enhance collaboration and communication within teams, regardless of their geographical location. Fireflies allowed the SlingShot Effect team to easily share meeting notes with members who could not attend the meeting, ensuring that everyone stayed informed about important outcomes and decisions. Team members could access, edit, and download meeting transcripts anytime from the Fireflies Notebook. Additionally, Fireflies also provided a feature to check assigned action items with ease and clarity. Team members could simply click on 'Tasks' or search the meeting transcript for specific action items, which could then be logged into their project management system. Furthermore, Fireflies also allowed team members to leave and edit comments on specific parts of a call, visible to all team members, thereby promoting active engagement and response.

• The implementation of Fireflies has significantly improved the operational efficiency of SlingShot Effect. The tool has effectively addressed the challenge of time difference and has facilitated seamless collaboration between team members located on different coasts. The feature of sharing meeting notes has ensured that all team members, regardless of their attendance at the meeting, stay informed about important outcomes. The ability to check and log action items has brought clarity and ease in task management. Moreover, the feature of leaving comments on specific parts of a call has promoted active engagement and response among team members, thereby enhancing overall team communication and collaboration.