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AuraQuantic > Case Studies > Licores de Guatemala's Digital Transformation with AuraQuantic
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Licores de Guatemala's Digital Transformation with AuraQuantic

Technology Category
  • Cybersecurity & Privacy - Security Compliance
  • Platform as a Service (PaaS) - Application Development Platforms
Applicable Functions
  • Procurement
  • Quality Assurance
Use Cases
  • Inventory Management
  • Leasing Finance Automation
The Challenge

Licores de Guatemala, a leading producer and distributor of aged rums and other high-quality spirits, was facing challenges in its purchasing cycle. The company was struggling with administrative tasks and repetitive procedures that were time-consuming and inefficient. The purchasing process, which spanned from purchase requests to complete order traceability, lacked integral control. The company was also grappling with the need to adapt to the new demands of its internal customers. The initial digital transformation project was limited to a series of measures aimed at optimizing the purchasing process within its ERP SAP ECC 6.05. However, the management team at Licores de Guatemala realized the need to expand the project across the entire process, which consisted of eight phases.

About The Customer

Licores de Guatemala is the largest producer and distributor of aged rums and other high-quality spirits in both national and international markets. With over 80 years of experience, the company offers a wide and varied catalog of brands. This includes its own brands such as Botran, Zacapa Centenario, Venado, Xibal Gin, and Quezalteca, as well as imported brands such as Viña Tarapacá, Sarmientos and Mancura Guardián. The company was looking to streamline its purchasing cycle and adapt to the new demands of its internal customers.

The Solution

Licores de Guatemala decided to remodel its purchasing cycle on the AuraQuantic platform. This platform incorporates business process automation technology, which was aimed at streamlining workflows and providing greater visibility and control over the different tasks related to the purchasing cycle. The digital transformation project was expanded to cover the entire process, including management of order requests, purchase management, purchase process monitoring, notification to users pending approval, information on registered orders, management of down payments, and transfer to SAP of approved down payments. The digitalization of the purchasing cycle resulted in significant benefits for different areas of the company. Workflow automation increased productivity levels and business efficiency, minimized manual work, and reduced paperwork and data tabulation.

Operational Impact

  • The digital transformation project has brought about significant operational improvements for Licores de Guatemala. The automation of workflows has not only increased productivity levels but also enhanced business efficiency. The company has been able to minimize manual work that involved a large volume of paperwork and data tabulation. The standardization of processes has helped mitigate potential risks associated with purchasing operations through strict compliance with legal regulations and internal policies. Visibility, particularly for operations related to product acquisition and order processing, has improved, providing greater control over procurement times and contract compliance. The success of the project has strengthened the relationship between Licores de Guatemala and AuraQuantic, making the company even more committed to achieving integral business digitalization.

Quantitative Benefit

  • Increased productivity levels through workflow automation

  • Minimized time-consuming manual work

  • Reduced volume of paperwork and data tabulation

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The hospital supply chain team is responsible for ensuring that the right medical supplies are readily available to clinicians when and where needed, and to do so in the most efficient manner possible. However, many of the systems and processes in use at the cancer center for supply chain management were not best suited to support these goals. Barcoding technology, a commonly used method for inventory management of medical supplies, is labor intensive, time consuming, does not provide real-time visibility into inventory levels and can be prone to error. Consequently, the lack of accurate and real-time visibility into inventory levels across multiple supply rooms in multiple hospital facilities creates additional inefficiency in the system causing over-ordering, hoarding, and wasted supplies. Other sources of waste and cost were also identified as candidates for improvement. Existing systems and processes did not provide adequate security for high-cost inventory within the hospital, which was another driver of cost. A lack of visibility into expiration dates for supplies resulted in supplies being wasted due to past expiry dates. Storage of supplies was also a key consideration given the location of the cancer center’s facilities in a dense urban setting, where space is always at a premium. In order to address the challenges outlined above, the hospital sought a solution that would provide real-time inventory information with high levels of accuracy, reduce the level of manual effort required and enable data driven decision making to ensure that the right supplies were readily available to clinicians in the right location at the right time.
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