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Case Studies > Powerful Data Repository Saves Days of Tedious, Manual Work

Powerful Data Repository Saves Days of Tedious, Manual Work

Technology Category
  • Application Infrastructure & Middleware - Data Exchange & Integration
  • Application Infrastructure & Middleware - Database Management & Storage
  • Platform as a Service (PaaS) - Data Management Platforms
Applicable Industries
  • Finance & Insurance
Applicable Functions
  • Business Operation
  • Quality Assurance
Use Cases
  • Predictive Replenishment
  • Regulatory Compliance Monitoring
  • Remote Asset Management
Services
  • Software Design & Engineering Services
  • System Integration
The Challenge
The Finance team was exporting spreadsheets from multiple source systems and manually aggregating them, which was error-prone and time-consuming. This left little time for value-added work such as proper reporting and analysis. Additionally, the team had to manually compare spreadsheet versions to ensure consistency, further complicating the process.
About The Customer
One of Canada’s leading investment firms was manually aggregating spreadsheet exports from their source systems to validate its management fee revenue. This was a time-consuming and error-prone process. The firm needed a more efficient and accurate way to handle their financial data to free up time for more value-added tasks.
The Solution
Vena’s central, secure data repository stores the organization’s most up-to-date spreadsheets, templates, business drivers, assumptions, and more, automatically bringing in data from their source systems daily. Spreadsheets containing financial data are fed into a SQL table by the Finance team, and powerful ETL processes seamlessly load this data into the central repository. The Finance team can then use up-to-date data from the repository to build dynamic templates and reports that are automatically updated when changes are made. Additionally, a detailed audit trail date-, time- and user-stamps all changes made to a spreadsheet, and a formal workflow engine allows management to assign tasks and deadlines to users, tracking their progress in real time. Email notifications are sent to both managers and users when deadlines are missed or tasks are completed.
Operational Impact
  • Central data repository provides the entire organization with up-to-date information.
  • Automatic updates to templates and spreadsheets save hours of manual, error-prone work, freeing up time for the Finance team to spend on value-added work.
  • Audit trail eliminates the need to manually compare spreadsheet versions.
Quantitative Benefit
  • Dramatically reduced the need for manual work.
  • Eliminated time-consuming, error-prone processes.

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