the Grand Beach Hotel Welcomes Sage 300

Technology Category

Functional Applications - Enterprise Resource Planning Systems (ERP)

Services

Software Design & Engineering Services

The Challenge

The Grand Beach Hotel, a luxury hotel in Miami Beach, was in need of a financial and reporting solution. The hotel initially considered proprietary software designed specifically for hotel accounting, but found it to be nearly twice the cost of Sage 300 and didn't offer any additional benefits. Microsoft Dynamics GP was also considered but was deemed overly complex for the hotel's needs. The hotel wanted a system that was easy to learn, easy to use, and could deliver core accounting functionality, remote access capabilities, flexible reporting, and scalability at a competitive price point.

About The Customer

The Grand Beach Hotel is a luxury hotel located in Miami Beach, Florida. The hotel boasts 430 rooms, most with separate seating areas, two pools, a well-appointed bar, and a full-service restaurant. The hotel caters to European, Latin American, and domestic vacation travelers, and is building a reputation for boutique-hotel service in an amenity-rich setting. The hotel is committed to lavishing attention on its guests and providing them with the best possible experience during their stay.

The Solution

The Grand Beach Hotel selected Sage 300 as its financial and reporting solution. Sage 300 fit the hotel’s requirements precisely, delivering core accounting functionality, remote access capabilities, flexible reporting, and scalability at a competitive price point. The hotel utilizes the Sage 300 Purchase Orders module to order and track purchases of food and supplies. Departmental managers request items, and when approved, the purchase order is issued and sent by email to the hotel’s vendors, directly from within the software. As items and the corresponding invoice are received, an Accounts Payable invoice is automatically created in Sage 300, eliminating duplicate data entry and forming a fully integrated purchasing system.

Operational Impact

The hotel was able to show costs and revenue by department, allowing them to compare actual monthly operations to the budget established for the month, to last year’s monthly performance, to the previous month’s performance, and to the most recent forecast.
The hotel was able to secure sensitive corporate financial data by configuring its Sage 300 solution to offer access rights based on the individual user or group of users.
The hotel was able to streamline its purchasing process by utilizing the Sage 300 Purchase Orders module to order and track purchases of food and supplies.

the Grand Beach Hotel Welcomes Sage 300

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