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Digital Transformation in Education: Fulton County Schools' Journey with Nintex
Technology Category
- Application Infrastructure & Middleware - Event-Driven Application
- Functional Applications - Enterprise Resource Planning Systems (ERP)
Applicable Industries
- Education
- Paper & Pulp
Use Cases
- Leasing Finance Automation
- Material Handling Automation
Services
- System Integration
The Challenge
Fulton County School System, one of the oldest and largest school districts in Georgia, was facing a significant challenge in streamlining its operations. With over 14,000 full-and part-time employees and approximately 96,700 students across 105 schools, the school system was struggling with inefficient processes, particularly in the application process for its STEAM program. The application process was paper-based, which was not only time-consuming but also prone to errors and miscommunications. Parents had to fill out a two-page paper form and return it to the program coordinator, who then had to manually review all applications and individually contact parents regarding their child's acceptance status. This process was particularly burdensome for the program coordinator, who also held a full-time position as the school's assistant principal. Each year, more than 200 applications were submitted, and the review, approval, and parent correspondence were all managed manually.
About The Customer
Fulton County Schools is one of the oldest and largest school districts in the state of Georgia, United States. Founded in 1871, it serves approximately 96,700 students across 105 schools and employs more than 14,000 full-and part-time staff. The school system offers a variety of programs, including the STEAM program, which groups Science, Technology, Engineering, Arts, and Mathematics curriculum together. Parents must apply for their children to be part of this program, which has only one teacher per grade level. The school system was seeking a way to streamline its operations and make its processes more efficient, particularly the application process for its STEAM program.
The Solution
To address these challenges, Fulton County Schools turned to Nintex, a process automation solution. Using Nintex Workflows and Nintex Forms, the school system was able to digitize the entire STEAM program application process. The paper form application was transformed into an anonymous online form that parents could complete. Once the form was submitted, a workflow was initiated, notifying the program coordinator and adding the application to a SharePoint list where every step in the process was tracked. The program coordinator could then approve or decline the application from the list and automatically notify parents of their child's acceptance status. This solution not only eliminated the need for paper forms but also provided better visibility and tracking into the application status. Furthermore, the solution was scalable and could be easily tweaked and expanded to other schools with a STEAM program within the Fulton County School System.
Operational Impact
Quantitative Benefit
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