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Dynamic Templates Help Create More Accurate Month-End Close Reports
技术
- 功能应用 - 企业资源规划系统 (ERP)
- 应用基础设施与中间件 - 数据交换与集成
- 分析与建模 - 预测分析
适用行业
- 矿业
适用功能
- 商业运营
- 质量保证
用例
- 预测性维护
- 过程控制与优化
- 远程资产管理
服务
- 系统集成
- 软件设计与工程服务
挑战
The finance team faced several challenges in their month-end close processes. The data received from the bank often differed from the data in their General Ledger (GL) due to uncleared cheques. This discrepancy required manual input of information about these cheques into all month-end close spreadsheets until they cleared. Additionally, the use of uncontrolled spreadsheets allowed unauthorized changes, and the data was stored in a single workbook that could be easily lost or damaged. The lack of a formal workflow process made it difficult for management to track user-end changes and the status of each task.
关于客户
The customer is one of the leading mining companies in North America. They were manually reconciling data from banks and their General Ledger (GL) for their month-end close processes. The company faced challenges with data discrepancies due to uncleared cheques, which required manual input into spreadsheets. The finance team struggled with uncontrolled spreadsheets, lack of formal workflow processes, and the risk of data loss or damage. The company sought a solution to improve the efficiency and accuracy of their month-end close processes, enhance data visibility, and provide better control over user activities.
解决方案
Vena provided a comprehensive solution by seamlessly connecting the company's GL to a central, secure data repository. This integration ensured that all up-to-date data from the GL automatically flowed into Vena's repository. The company's spreadsheets, templates, models, and formulas were also connected to the repository and automatically updated when changes were made to the financial data. Vena's audit trail feature date-, time-, and user-stamped all changes made to spreadsheets, providing a clear record of modifications. The finance team could create ad-hoc reports to explain discrepancies between bank data and GL figures. Additionally, Vena's formal workflow engine enabled management to assign tasks and deadlines to specific users, track the status of each task, and receive automatically generated emails for missed deadlines and task completions.
运营影响
数量效益
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